Introduction

Central Government departments are currently experiencing technical difficulties with the Employee Information System (EIS) module of the Public Financial Management System (PFMS). To ensure that employees do not face delays in receiving their pay, the Controller General of Accounts (CGA), Ministry of Finance, has issued special instructions for the manual processing of salary and arrear bills for the month of October 2026. This article explains the new temporary procedure and what it means for Central Government employees.

Official Order Details

Quick Summary

• Due to technical issues in the PFMS EIS module, October 2026 salary and arrear claims may face preparation issues.
• To prevent delays, DDOs whose bills have not been passed must use an alternative manual processing mechanism.
• Salaries for October 2026 will be disbursed based on the Pay Bill Register (PBR) entries from September 2026.
• Any necessary salary adjustments will be strictly made in the November 2026 salary cycle.
• Cheques for the net payable amount will be delivered directly to banks along with a detailed beneficiary list.

Detailed Explanation

The Problem: PFMS Technical Glitch

The government utilizes the Employee Information System (EIS) module within PFMS to automate and process salary bills. Currently, technical issues in this module are hindering the preparation of regular salary and arrear claims for October 2026.

The Solution: Manual Processing

To ensure salaries are disbursed on time, the CGA has decided that Drawing and Disbursing Officers (DDOs) must process the October 2026 salary bills through a physical, alternative mechanism if their bills have not yet been passed to the banks by the Pay and Accounts Office (PAO). Ministries and Departments must prepare these bills in manual mode.

How October Salaries Will Be Calculated

Because the automated system is down, offices are instructed to refer to the Pay Bill Register (PBR) entries from the previous month (September 2026) to calculate and disburse the October 2026 salaries.

Administrative Steps (For DDOs and PAOs)

The Office Memorandum outlines an 11-step process in "Annexure A" for administrative staff. Key administrative actions include:

• The Project Director (PD) must register the PAO's accredited bank as a vendor in the system.
• The DDO will generate bills and may enter deductions manually.
• The PAO will pass the bill and allot a cheque number.
• A cheque for the net payable amount, accompanied by a list of beneficiaries (including Name, Account Number, IFSC code, and Net amount), will be submitted to the Bank.
• DDOs must manually update payments as Non-EIS for Income Tax purposes, and PAOs must manually update GPF subscriptions and advance refunds.

Practical Implications for Employees

For the average Central Government employee, this order is designed to act as a safety net ensuring that salary credits are not delayed by software malfunctions. Because the October salary will be mirrored from the September 2026 records, your net pay should reflect exactly what you received last month. Employees are not required to take any action; the DDO and PAO will handle the manual processing.

Adjustments and Corrections

If there were changes in an employee's pay entitlements, deductions, or allowances that were supposed to take effect in October 2026, these might not be reflected immediately because the September 2026 data is being used. The official memorandum explicitly states that any adjustments will be made, without exception, from the salary of November 2026.

Frequently Asked Questions

Will my October 2026 salary be delayed?

The manual processing order was specifically issued to ensure that salary and arrear bills for October 2026 are processed on a timely basis despite technical issues.

What if my salary was supposed to increase in October?

Because October salaries will be based on September 2026 records, any required adjustments will be processed in the November 2026 salary.

Does this apply to all Central Government offices?

It applies to Ministries and Departments processing bills through the EIS module where the October 2026 salary bills have not yet been passed for payment to the banks by the PAO.

Do I need to submit any forms to get my October salary?

No employee action is specified in the document. The manual processing steps are strictly administrative instructions for PD, DDO, and PAO staff.

Important Limitations

This is a temporary measure explicitly addressing bills for the month of October 2026. It only applies to establishments relying on the EIS module of PFMS. If an office has already successfully passed its bills before the technical issues escalated, they may not need to use this manual route.

Download Official PDF

You can view and download the complete official Controller General of Accounts Office Memorandum using the link below: