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Timeline and Guidelines for March (Sy-II) Accounts 2025-26

Timeline and Guidelines for March (Sy-II) Accounts 2025-26

Important Update: Timeline and Guidelines for March (Sy-II) Accounts 2025-26

The Office of the Controller General of Accounts (CGA), under the Ministry of Finance, Department of Expenditure, has issued a fresh Office Memorandum on 3rd June, 2026. This essential circular outlines the timeline and updated procedural guidelines for the submission of March (Sy-II) accounts for the financial year 2025-26. This follows a previous communication dated 4th May, 2026, which initially intimated these timelines.

Key Highlights

  • Submission Deadline: The final date for submitting the Sy-II Accounts is strictly set for 17th July, 2026.
  • Process Automation: There is no longer a need to manually enter accounting transactions initiated through Journal Entries (JEs) in the Sy-II Accounts.
  • Issuing Authority: The directives were issued with the approval of the Addl. CGA (A&FR) and signed by the Sr. Deputy CGA.

Detailed Summary of the Circular

To streamline the accounting process for Central Government Employees and related departments, the CGA has automated the integration of Journal Entries. All JEs that are approved by the Finance Accounts Section will now be automatically included in the Sy-II Accounts immediately after the concerned Pay & Accounts Office (PAO) consolidates the accounts within the PFMS (Public Financial Management System).

While manual JE entry is restricted, offices are permitted to manually incorporate other corrections in the Sy-II Accounts. These allowable corrections are limited to those that do not constitute JEs, specifically at lower levels such as the Sub-head, Detailed Head, or Object Head, provided they were reported incorrectly up to the Sy-I Accounts stage.

Important Instructions for Principal Accounts Offices

Before processing the final submission in PFMS, Principal Accounts Offices must adhere to the following checks:

  • Data Verification: Authorities must thoroughly verify the data submitted by the Pay & Accounts Offices using the Classified Abstract report available in e-Lekha.
  • Restriction on Fresh Entries: It must be ensured that absolutely no fresh entries are made up to the Minor head level in the Sy-II Accounts, with the exception of the automated JEs.
  • JE Incorporation Check: Offices must confirm that all relevant JE data has successfully and correctly integrated into the accounts of the respective PAO.
  • Handling Discrepancies: In the event of any data mismatch or technical issue, offices are advised to immediately seek support from either the DAMA Section or the GIFMIS Section of the CGA office.

Conclusion

The CGA strictly requests adherence to the 17th July 2026 timeline. This ensures that the final Accounts for the year 2025-26—complete with all approved JEs and valid rectifications below the Minor Head level—are properly consolidated and forwarded to the Comptroller and Auditor General (C&AG) office for timely clearance.

⚠️ Disclaimer

Educational Purpose Only: The information provided in this article is for general informational and educational purposes only.

Accuracy & Mistakes: While every effort has been made to ensure accuracy, human errors or omissions may occur.

No Liability: Under no circumstances shall the author or this website be held liable for any loss arising from the use of this information.

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