Guidelines for APAR Recording: 2025-26 Cycle
Staying on top of your Annual Performance Appraisal Report (APAR) is more than just a box-ticking exercise—it is the foundation for your career growth, promotions, and future deputations. The Ministry of Finance has released the official schedule for SrAOs and AAOs within the CCAS Cadre for the upcoming 2025-26 reporting year.
Download Official OM (PDF)Key Procedural Requirements
- Initiation: The PAR Custodian in your respective Principal Accounts Office is responsible for starting the process at the beginning of the cycle.
- Self-Appraisal: It is mandatory for the Officer Reported Upon (ORU) to submit their self-appraisal within the established deadlines.
- Automatic Progression: If you miss the deadline for self-appraisal, the Custodian will "force forward" the report to the Reporting Officer, who will then grade you based on their own observations of your work and conduct.
- Physical Records: While the system is digital, field offices are still required to send hard copies of the finalized SPARROW-generated APARs to the HR-2 Section at the O/o CGA for official dossiers.
The 2025-26 Time Schedule
Adhering to these dates is critical to ensure your appraisal is completed in a time-bound manner.
| Activity | Completion Deadline | Force-Forward Date |
|---|---|---|
| Distribution of blank APAR forms | April 1, 2026 | - |
| Submission of Self-Appraisal to Reporting Officer | May 15, 2026 | May 16, 2026 |
| Reporting Officer forwards to Reviewing Officer | June 30, 2026 | July 1, 2026 |
| Reviewing Officer forwards report | July 31, 2026 | August 1, 2026 |
| Disclosure of APAR to the Officer | September 1, 2026 | September 15, 2026 |
| End of entire APAR process | November 30, 2026 | - |
Internal Oversight
To ensure this process doesn't hit any snags, large Departments are advised to designate an ICAS officer (at least the rank of Deputy CA) to monitor the timely completion of these activities.
Educational Purpose Only: The information provided in this article is for general informational and educational purposes only.
Accuracy & Mistakes: While every effort has been made to ensure the accuracy of the content based on the official Memorandum, Human errors or omissions may occur. We do not warrant the completeness or reliability of this information.
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