Standard Operating Procedure for e-PPA Mode of Payment
A Comprehensive Guide for Implementing Agencies under TSA Hybrid Module
In a significant step toward financial digitalization, the Ministry of Finance has released a detailed Standard Operating Procedure (SOP) for claim processing via the "e-Print Payment Advice" (e-PPA) mode. This initiative is designed specifically to assist agencies in remote locations or those facing technical infrastructure constraints that make traditional Digital Signature Certificate (DSC) payments difficult.
Official Document Reference: File No. I-104001/2/2022-ITD-CGA/160
Download Full SOP PDFOverview of the e-PPA Mode
The e-PPA mode utilizes e-sign authorization to generate a Print Payment Advice. This eliminates the need for physical hardware tokens in areas with unreliable internet resources. The core objective is to facilitate fund releases under Central Sector Schemes through a streamlined Maker-Checker workflow.
Step 1: Account Activation
Before any claims can be processed, the Agency Admin must activate the bank account for this specific mode of payment.
- Navigate: Log in to PFMS and follow the path: Bank → Account Activation Epayment.
- Search: Select your "Scheme" and click search to view the listed bank accounts.
- Select Type: Under the "Account Activation Type" dropdown, choose "EPaymentUsingPrintAdvice".
- Submit: Click the submit button to initiate activation.
Step 2: The Maker Process (Creating a Claim)
The Child Agency Maker initiates the financial transaction by creating a new claim through the TSA Hybrid Dashboard.
Key Workflow Sections:
- Scheme Details: Selection of the appropriate Scheme, Project, and Bank Account.
- Claim Details: Manual entry of the Claim Order Number and uploading the supporting Claim Order Document.
- Vendor Details: Adding vendors (Single or Multiple) or utilizing Excel-based bulk uploads for salary disbursements.
- Deductions: Manually adding categories like TDS or pension contributions if the individual payment mode is selected.
Step 3: The Checker Process (Approval & E-Sign)
Once submitted by the Maker, the Agency Checker verifies the data. A crucial feature of this SOP is that the Approver also acts as the e-signer.
Step 4: Generating and Submitting the PPA
The final step involves the generation of the physical advice for the bank.
| Action Item | Requirement / Deadline |
|---|---|
| PPA Generation | Can only be generated after funds are received from RBI to the concerned savings account. |
| Expiry Date | The e-PPA expires exactly 15 days after the approval of the TSA Hybrid claim. |
| Bank Submission | The Agency User must submit a signed copy of the Advice to their concerned bank branch for final processing. |
Critical Constraints for Funding Agencies
While Implementing Agencies use e-PPA, Funding Agencies must note that they cannot use this mode for fund transfer processes. RBI does not accept physical PPAs for disbursement from Assignment Accounts; these must remain fully digital.
Educational Purpose Only: The information provided in this article is for general informational and educational purposes only.
Accuracy & Mistakes: While every effort has been made to ensure the accuracy of the content based on the official Memorandum, Human errors or omissions may occur. We do not warrant the completeness or reliability of this information.
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