📋 E-Bill System Implementation
End-to-End Electronic Processing of Claim and Bill through PFMS
Office Memorandum - General Instructions
📌 Subject Matter
General instructions for introduction of End-to-End electronic processing of claim and bill through PFMS (Public Financial Management System).
Overview of E-Bill System
- E-Bill system introduced in selected PAOs (Pay and Accounts Office) on pilot basis in 2022
- Comprehensive Standard Operating Procedure (SOP) issued on 1st February 2022
- SOP Version 2.0 updated on 12th April 2023
- Implementation across various PAOs in Civil Ministries/Departments
- Universalization of e-Bill system with updated claim-cum-bill forms
🔄 Key Features of E-Bill Module
No Change in Procedures: There is no change in the existing payment, accounting, and reconciliation procedures for bills processed through the e-Bill module. However, all processes shall be carried out based on electronic records:
- Electronic claims (e-claims)
- Digitally uploaded supporting documents
- Electronic sanctions (e-sanctions)
- Electronic bills (e-Bills)
- Elimination of physical document requirement
📋 Implementation Schedule
The implementation of various claim-cum-bill forms (RPR forms) under the e-Bill system is scheduled in phases:
| Implementation Period | RPR Forms & Description |
|---|---|
| January 2026 |
• RPR-13: Pay Bill • RPR-49: E-bill for purchase through GeM • RPR-33: Claim-cum-Bill for Refund of Revenue • RPR-34: Grant-in-aid/Subsidy/Contribution/Investment/Loans and Advances Bill • RPR-46: Claim-cum-Bill for Refund of Lapsed Deposit • RPR-51: Bill for withdrawal from Contingency Fund of India |
| April 2026 |
• RPR-37: Claim-cum-Bill for Short term advance (TA-Tour, TA-Transfer, LTC, Medical, Others) • RPR-48: Other Personal Claims (Newspaper/Leave Encashment/Conveyance Allowance/Telephone Charges/Others) |
| July 2026 |
• RPR-14(A/B/C): TA claim-cum-bill for Tour/Transfer/LTC • RPR-23: Medical Charges claim-cum-reimbursement bill (CGHS, CS(MA)) • RPR-29: Contingent Bill/Adjustment of Advance/Advance Contingent/Imprest |
| October 2026 |
• RPR-36: Claim-cum-bill for House Building Advance/Computer Advance • RPR-44: Claim-cum-bill for CGEGIS accumulation • RPR-45: Claim-cum-Bill for GIS accumulation (AIS officers) • RPR-13B: NPS NIL Bill |
| January 2027 |
• RPR-42: Claim-cum-Bill for withdrawal of Final Payment/advance from GPF/CPF or DLIS payment • RPR-50: Bill for payment of retirement benefits (Commuted Pension, Gratuity, Leave Encashment) |
❗ Important for Government Employees
- Bills will be processed electronically from January 2026 onwards
- No physical documents will be required
- All procedures remain the same - only the mode changes to digital
- DDOs and PAOs must ensure compliance with new e-Bill procedures
- All Ministries/Departments to inform their personnel about this change
Distribution & Information:
Issued to:
Principal CCAs/CCAs/CAs(IC) of all Ministries/Departments
Copy for Information to:
- Additional CGA (PFMS)
- Additional CGA (CVO)
- Additional CGA (A&FR)
- Joint CGA (GIFMIS)
- Joint CGA (AR&PR)
- Senior AO (ITD) - with request to upload OM in CGA website
💡 What This Means for Government Employees
Phased Implementation: The e-Bill system will be rolled out in phases starting January 2026. Different types of bills will be brought under the electronic system at different times.
Digital First Approach: Claims and bills must be processed digitally. Organizations need to be equipped with proper digital infrastructure and training.
No Procedural Changes: The fundamental procedures for claiming bills, providing sanctions, and making payments remain unchanged. Only the medium shifts from paper to digital.
DDO & PAO Coordination: Drawing and Disbursing Officers (DDOs) and Pay and Accounts Officers (PAOs) need to be well-informed and trained for seamless implementation.
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