Bharatkosh Portal Rationalization
Document Reference: I-20002/1/2020-1TD-CGA IE 1024/567
Date: 19 December 2025
Issued By: Joint Controller General of Accounts (GIFMIS)
Ministry: Ministry of Finance, Department of Expenditure
Overview
The Government of India's Office of the Controller General of Accounts has issued an important office memorandum regarding the rationalization of purpose names in the Bharatkosh portal. This directive aims to streamline the payment portal's functionality and improve user experience across government departments.
Background and Issue
The Bharatkosh portal, which serves as a unified platform for government payments, has been experiencing challenges due to the accumulation of redundant and overlapping purpose entries. These issues have been created by various Ministries and Departments over time, causing significant problems:
- Redundant and overlapping purpose entries in the system
- Multiple entries with similarly worded items
- User confusion during challan (payment receipt) generation
- Incorrect selection of receipt categories by users
- Adverse impact on user experience and platform efficiency
With the rapidly expanding user base and increasing reliance on the Bharatkosh platform by various Ministries and Departments, maintaining a simple, intuitive, and error-free user experience has become crucial for service efficiency and public trust.
Objectives of Rationalization
The primary objective is to streamline the purpose list and improve overall usability of the Bharatkosh portal. This requires ensuring that all purpose entries and descriptions are:
- Clearly defined and unambiguous
- Uniformly structured across formations
- Aligned with the underlying receipt heads
- Self-explanatory and easy to understand
Required Actions
The government has requested a systematic review and rationalization exercise to be undertaken by Principal Accounts Offices (Pr.AOs) and Pay and Accounts Offices (PAOs) under the supervision of Chief Controllers of Accounts (CCAs) and Controllers of Accounts (CAs).
The rationalization exercise must include:
- Identification of Obsolete Entries: Identify obsolete or unused Purpose entries and recommend their deletion from the active list.
- Merger of Similar Purposes: Examine Purposes with similar or overlapping nomenclature and propose merger or consolidation wherever appropriate.
- Review of Naming Conventions: Review Purpose naming conventions to ensure each Purpose is clear, concise, self-explanatory, and aligned with the underlying receipt head.
- Ensuring Uniformity: Ensure uniformity and harmonized naming patterns across all PAOs so that similar types of receipts follow a standardized structure.
Implementation Timeline
All concerned Principal Accounts Offices (Pr.AOs) and Pay and Accounts Offices (PAOs) have been instructed to carry out this rationalization exercise on priority basis.
Distribution and Notification
This office memorandum has been addressed to:
- All Principal Chief Controllers of Accounts
- Chief Controllers of Accounts
- Controllers of Accounts (with Independent Charges)
- Sr. Accounts Officer (Admn), GIFMIS - for uploading on CGA website
Significance for Government Employees
This rationalization initiative will have several benefits for government employees and departments:
- Simplified and more intuitive payment process
- Reduced errors in payment submissions
- Faster processing of government receipts
- Better organization of payment categories
- Improved compliance with government payment standards
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