EPFO Transfer Policy for Group 'C' Cadres 2025 - Clarification

Transfer Policy for Group 'C' Cadres in EPFO, 2025

Clarifications and Modifications

Organization: Employees' Provident Fund Organisation (EPFO)

Ministry: Ministry of Labour & Employment

Date: 25 November 2025

Circular Overview

The Employees' Provident Fund Organisation has issued clarifications and modifications to the Transfer Policy for Group 'C' Cadres, 2025. This circular provides important guidelines for all administrative and personnel management across EPFO offices, zones, and regional centers.

Reference: Head Office circular no. HRD-I/87/2024/Transfer Policy Review/Misc/1227

File No.: HRD/30/2022/TransferPolicy/SSA/1466

Key Clarifications

A) Application of Transfer Policy

The Transfer Policy shall apply to all Group 'C' employees across the organization.

B) Transfer of Social Security Assistants (SSAs)

Important: The transfer of Social Security Assistants (SSAs) after completion of 10 years of service in a particular office is not mandatory according to Transfer Policy for Group 'C' cadre, 2025.

However, each Zone must ensure equitable and judicious distribution of manpower across all its Regional and District Offices, ensuring that the work of any office does not suffer due to inadequate staffing in comparison to other offices.

C) Modified Schedule of Inter-State Transfers

The schedule of inter-state transfers including mutual transfers has been modified to align closely with Annual General Transfer (AGT) timelines:

S.N.	Schedule of Activity	Existing Timelines	Modified Timelines
1	Preferring request for inter-state transfer. Request for mutual transfers should be in pairs	01-15 October	01-10th December
2	Scrutiny of requests	16th October - 15th November	10th December - 30th December
3	Disposal of requests & issuing of order	On or before 30th November	On or before 15th January
4	Online Grievance representation	By 5th December	By 20th January
5	Recommendation of Grievance Committee	By 20th December	By 30th January (by Zonal Grievance Committee)
6	Disposal of grievances	On or before 31st December	On or before 15 February (by Head Office)

D) Grievance Handling Mechanism

For dealing with inter-state transfer-related grievances:

1. Committee Formation: A committee headed by Zonal ACC (HQ)/ACC shall be formed in respective states.

2. Grievance Forwarding: The committee shall forward all grievances with specific recommendations to Head Office on or before the timelines indicated.

3. Valid Channels: Grievances received through any other channel shall not be entertained.

Applicability and Distribution

This circular has been distributed to:

✓ All ACC (HQ)/Director (PDUNASS)

✓ All ACC Zones & Head Office

✓ All RPFCs/OIC of Regional Offices

✓ All RPFC ZTIS/RPFC (ASD)

Disclaimer: This content has been created for educational and informational purposes only. It is based on the official EPFO circular dated 25 November 2025. For official interpretation and implementation, please refer to the original circular from the EPFO Head Office.

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Content sourced from EPFO Official Circular | Ministry of Labour & Employment, Government of India

For educational purposes only

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