📋 EPF AGT Circular 2026
Preparatory Activity for Annual General Transfer - Commissioners' Cadre
🎯 Overview
The Employees Provident Fund Organisation (EPFO) has issued this circular regarding preparatory activities for the Annual General Transfer (AGT) 2026 for Commissioners' Cadre. The primary focus is on updating and verifying HR-Soft database information to ensure smooth conduct of the transfer process.
⚠️ Key Objective
This circular emphasizes the critical importance of database verification and correction. It is a time-bound and sensitive issue that requires immediate attention from all concerned officers to avoid inadvertent decisions due to incorrect database entries.
📝 Main Points
1️⃣ Database Verification Requirement
The HR-Soft database needs meticulous review to prevent errors that could affect the AGT process. Every entry must be cross-checked against actual service records.
2️⃣ Salary Generation and Office Marking
- Regional Offices
- Head Office
- PDNASS with its Zonal Training Institutes (ZTIs)
- Zonal Office Vijayawada (separate facility)
Officers posted in Zonal Offices, District Offices, and other attached offices should have their salary drawn by the Regional Office, with appropriate office markings in HR-Soft.
3️⃣ Attached Offices Management
The following are shown as attached offices in HR-Soft:
- Vigilance Directorate
- Zonal Vigilance Offices
- Zonal Offices
- District Offices
4️⃣ Bifurcated Offices Correction
Any discrepancies found in bifurcated office assignments must be rectified immediately in HR-Soft.
5️⃣ Temporary and Additional Charge Postings
Officers with temporary posting or additional charge must have these details updated in HR-Soft with the "Temporary Posting" field marked as "Yes".
✅ Action Items for Officers
- Review your posting profile in HR-Soft
- Identify any discrepancies in your records
- Request corrections through HR Admin in your office
- Ensure OIC details are correctly updated
👥 Responsibilities of Regional Offices/Administration
- Verify all posting profiles in HR-Soft
- Update database as per service books and records
- Obtain signed printouts from both officer and HR Admin
- Maintain copies in personal files
- Verify OIC-ship details for all officers
- Avoid duplicate or double entries
⏰ Critical Deadline
All amendments, modifications, and database updates must be completed by Regional Offices on or before 28 November 2025.
📧 Reporting Requirements
- Who: Officer-in-Charge of each office
- What: Certificate confirming all HR-Soft entries are correctly entered
- To: Zonal Office (who will compile all certificates)
- Final Recipient: Head Office
- Email Address: rcl.hrm@epfindia.gov.in
- Deadline: 28 November 2025 by 5:00 PM
- Content: Consolidated report certifying database updates for all offices under jurisdiction
- For PDNASS/ZTIs/ASD(HO): Report directly to HRM, Head Office
🛠️ HR-Soft Functions Available
HR Admin can use the following functionalities for data management:
Function 1: Update Employee Personal Information
Path: Service Book Role → Update Employee Personal Information System → Service Book
Capability: Edit, add, and delete records for posting periods before EID generation
Function 2: Update Joining Details
Path: Service Book Role → Update Joining Details
Capability: Update joining date and post after EID generation
Function 3: Update Attached Office
Path: Service Book Role → Update Attached Office
Capability: Update posting from main office to attached office and vice versa
⚖️ Accountability
RPFC/OIC shall be responsible for any data aberration or data gaps in HR-Software. This emphasizes the critical importance of accurate and timely database management.
📋 Distribution List
This circular has been issued to:
- CVO/All Additional CPFCs (Headquarters)
- Director (PDNASS)
- Additional CPFCs, Head Office
- All Additional CPFCs, Zones
- All RPFC In-charges (Regional Offices)
- RPFC (ASD), Head Office
- RPFC (NDC)
- RPFCs, Zonal Training Institutes
- All Deputy Directors (Vigilance)
- Zonal Audit Parties
- All Officers in Commissioners' Cadre
- PS to CPFC
- Secretary General, EPF Officers' Association, Ludhiana
- Hindi Section for Hindi version
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